Accounts payable automation, from the inbox to the payment file

What happens to a vendor invoice once this is live?

It is picked up where it arrives, a mailbox or a scan, and read with OCR down to the line items rather than just the total. Those lines are matched against the purchase order and the goods receipt note, so three questions are answered before a person looks at it: did we order this, did we receive it, and is this the price we agreed?

Invoices that match move on to approval, where the approval matrix sends each one to the right person based on its value and cost centre. Approved invoices are collected into a payment file for your bank or for Tally, so the payment run starts from a list that has already been checked.

What happens when an invoice does not match?

A quantity that differs from the GRN, a rate that differs from the PO, or an invoice that looks like one already received is flagged instead of drifting into approval. Duplicate and fraud checks run on every invoice before it reaches an approver. How much difference a match allows, and who clears each kind of exception, are business rules we write down with you on the scope call.

Some purchases have no PO at all: rent, utilities, professional fees. Three-way matching has nothing to match those against, but they still need a path to approval, and deciding what that path looks like is part of scoping, not something to discover after go-live.

Where does the package stop?

The package prepares the payment file; it does not move money. Releasing a payment from your bank stays with the people authorised to do it. It also does not replace your purchasing process: purchase orders and GRNs come from the system you already use, and connecting to it is scoped on the call. Vendor onboarding, vendor portals and employee expense claims are not in the feature list.

How is this different from Document & Data-Entry Automation?

Document & Data-Entry Automation (₹16,000) reads PDFs and scans and posts the extracted fields into your ERP, CRM or Tally, with human review for low-confidence items. Accounts Payable Automation is narrower and goes further for one document: it matches vendor invoices to POs and GRNs, routes them through approvals and ends in a payment file. If your problem is retyping, the first fits; if it is control over what gets paid, this one does.

On the tax side, GST & E-Invoice Automation (₹30,000) reconciles purchases with GSTR-2B. It looks at the same purchase invoices from a different angle: this package asks whether you should pay an invoice, that one asks whether the supplier has reported it for your input tax credit.